Fiscal Year (FY) 2013 ends at midnight on June 30, 2013. All expenses should be posted in the fiscal year to which they apply. Follow the deadlines in this document to ensure that your FY 2013 expenses post and pay appropriately within FY 2013.
Create PV in the Marketplace and attach required documentation with required signatures (e.g., SOW with HR signature). PV must be submitted and fully approved by all department fiscal approvers/specialized approvers and must be ready for processing by the PSC by the deadline. (This means the PV will be in the AP Form Review workflow step in the Marketplace.)
Be sure PO# is on invoice. Invoice must be at the PSC by the deadline. To submit to the PSC: email APInvoice@cu.edu, or fax 303.764.3434, or send campus mail to Box 005 UCA.
Note: Supplier payment terms apply, which may cause payment to be in FY 2014.
Complete form and attach required documentation. Signed, completed form and documentation must be at the PSC by the deadline. To submit to the PSC: email APInvoice@cu.edu, or fax 303.764.3434, or send campus mail to Box 005 UCA.
Assign Travel Card transactions to expense reports, process any out-of-pocket expenses or cash advances, and attach required documentation. Expense reports must be submitted and fully approved by all department/campus approvers by the deadline.
Assign Procurement Card transactions to expense reports and attach required documentation. Expense reports must be submitted and fully approved by all department/campus approvers by the deadline.
Note: If the Approving Official (AO) will be unable to approve in time, be sure an Approve Delegate is in place.
Accrual - FY 2013 expenses that are not processed within the FY can still be accrued to (expensed in) FY 2013. Follow the deadlines in the FYE 2013 InfoPacket guides on Ensuring Accrual to Fiscal Year 2013.
Financial Reports - What might you see on your FYE reports? Refer to the FYE 2013 InfoPacket guides on Accruals and m-Fin reports.